Discovery and demo workshop
A focused working session where we map your current process, show you Odoo on a sample database and write down a scoped proposal. You leave with a clear plan whether or not you hire us for the build.
Odoo Implementation Services for US Small and Mid-Size Businesses
One system for sales, inventory, accounting and projects, set up around how you work, with your data moved over and tied out.
30 minutes, no obligation.
Based in Frisco, TX. Engineering team in Pakistan. Building software since 2013.
- QuickBooks
- Zoho
- Spreadsheets
Then
One database
- Sales
- Inventory
- Accounting
- Projects
Odoo implementation in brief
- Choose apps
- Configure
- Move data
- Train
- Support
An Odoo implementation is the work of choosing the right Odoo apps, configuring them for your process, moving your data in, training your team and supporting you after go-live. It suits growing businesses that have outgrown spreadsheets and disconnected tools. We start with three or four core apps and add more in phases.
Signs you have outgrown QuickBooks, Zoho or spreadsheets
If a few of these sound familiar, one connected system is probably worth a conversation.
- You enter the same customer or order in two or three places.
- Stock levels live in a spreadsheet that someone has to update by hand.
- You cannot see profit by job, project or product line without a manual report.
- Your sales tool, accounting tool and inventory tool do not talk to each other.
- Month end close depends on one person who knows which tabs to trust.
- A custom app or macro built years ago is now too risky to change.
Sometimes the honest answer is to stay where you are. We will tell you if that is the case after a short call.
What we set up in Odoo
Odoo is a suite of apps that share one database. We usually start with three or four and phase in the rest.
Accounting and Invoicing
Invoices, bills, bank reconciliation and reporting in the same system as your orders.
CRM and Sales
Leads, quotes and orders in one pipeline, tied to invoicing.
Inventory and Purchase
Stock, reorder rules and purchase orders that match what is on the shelf.
Project and Timesheets
Track time and cost by project and bill from the same data.
Subscriptions
Recurring billing and renewals for service and software customers.
eCommerce
An online store connected to your stock and accounting.
Helpdesk
Support tickets linked to the customer record.
App availability depends on your Odoo plan and hosting choice. We confirm this in discovery.
Our Odoo services
- Discovery and demo workshop
- Quick-Start (CRM, Sales and Invoicing)
- Standard Implementation
- Customization and integrations
- Migration from QuickBooks or Zoho
- Training
- Monthly care plans
Quick-Start (CRM, Sales and Invoicing)
A fixed-scope rollout for a smaller team that needs to get quotes, orders and invoices into one system fast. Includes data import and a training day. Best for teams that do not need inventory or custom work yet.
Standard Implementation
A fuller rollout covering Sales, Purchase, Inventory and basic Accounting, with data migration, testing in a staging copy, training and go-live support. Scope is fixed in writing after discovery.
Customization and integrations
When your process does not fit the standard setup, we build custom modules and connections in Laravel, n8n and the Odoo API. Billed by the hour or in prepaid blocks.
Migration from QuickBooks or Zoho
We export your lists, balances and open invoices and bills, map them to Odoo, test the import in a staging copy and reconcile to your last signed trial balance before cutover. There is no one-click converter, so we do this carefully. Your old system can run in parallel until your accountant signs off.
Training
Role-based remote sessions for the people who will use the system every day: sales, warehouse, finance and managers. We focus on your workflows, not a generic tour.
Monthly care plans
After go-live, a monthly plan with a set number of support hours covers fixes, user questions and small improvements. You choose the level that fits your team.
We scope one implementation at a time so your project gets senior attention.
Odoo plus Laravel, n8n and AI integrations
Most businesses run more than one system. This is where we are different: the same team that sets up Odoo also builds the connections around it.
Laravel and API integrations
Connect Odoo to your customer portal, internal tools or other software through Odoo's external API.
n8n workflows
Automate hand-offs such as new lead to quote, invoice reminders, low stock to purchase order and support ticket triage.
Custom modules
Add the fields, screens and rules your process needs when the standard apps fall short.
AI automation with a person in the loop
Use AI for things like lead routing, document summaries and repetitive back-office steps. Anything that goes to a customer or changes a financial record gets approved by a person first.
These are typical patterns, not a list of past client projects. The external API is available on Odoo's Custom plan. Custom modules need Odoo.sh or your own hosting, not Odoo Online. Odoo 19 Enterprise includes configurable AI agents. We confirm what applies to you in discovery.
See our n8n development services, our Laravel development services, our agentic AI development services and our API development services.
How we work
Fit call (30 minutes, free)
We learn how your business runs, what you use today and what is not working. We tell you honestly if Odoo is a fit.
Discovery and scoping
We map your process, agree which apps come first and write a scoped proposal with timeline and cost drivers.
Configure and migrate
We set up Odoo, import your data into a staging copy and reconcile it with your records. You review it before anything goes live.
Train and run in parallel
We train your team on your workflows. Where it makes sense, your old system runs alongside until your numbers match.
Go live and care
We support cutover day and the weeks after. Then you can move to a monthly care plan or manage on your own.
Industry range for a focused small business rollout is often quoted as 4 to 8 weeks, and 8 to 16 weeks or more with accounting migration, integrations or custom work. We confirm your timeline in writing after discovery.
Who it fits
We work best with US businesses of about 10 to 75 people that run on spreadsheets, QuickBooks, Zoho or an aging custom app.
Real estate and brokerage back office
Leads, deals, commissions and accounting in one place instead of several.
E-commerce, retail and wholesale
Inventory, orders, purchasing and accounting that agree with each other.
Professional services and agencies
CRM, projects, timesheets and invoicing without copying data between tools.
Software and claims firms
ERP plus custom integration with the platforms you already built or bought.
What an Odoo project costs
Paid to Odoo
Licences
Depends on the plan and how many people use it.
Paid to Soft Pyramid
Implementation
Quoted after discovery, once the scope is real.
There are two costs. Odoo licences are paid to Odoo and depend on your plan and number of users. Our implementation fee depends on your users, the apps you need, how much data we migrate, any integrations and any custom work. See current licence prices at Odoo pricing.
We quote after a discovery call so the number matches your real scope. Odoo also offers its own Success Packs, and for some smaller teams that is enough. We will tell you when a partner is worth it: migration, integrations, custom modules, US-hours support and ongoing care.
Who we are
Soft Pyramid is a software firm founded in 2013 and based in Frisco, TX. Our team of about 23 people builds web applications, APIs, n8n workflows and AI automation, mostly with Laravel and PHP. The engineers who build your integrations are the same ones who work with you on the Odoo setup, so there are fewer hand-offs.
Our delivery team is in Pakistan, with a US contact in Texas.
Frisco, TX
US contact
Pakistan
Delivery team
See our ERP development services, our CRM development services and a consultation.
Odoo compared with the alternatives
QuickBooks
Good fit when: You are small, mostly need accounting, and your process is simple.
Watch out for: Add-ons pile up as you grow. Inventory and projects get awkward.
Zoho
Good fit when: You already use several Zoho apps that work well together.
Watch out for: Each Zoho app has its own data model, so cross-app reporting takes effort.
NetSuite
Good fit when: You are a larger company that wants a heavy enterprise platform.
Watch out for: Cost and complexity are often more than a small team needs.
Odoo
Good fit when: You want connected apps on one database and room to customize.
Watch out for: You still need a clear scope, clean data and someone to own the project.
Scroll horizontally if the table is wider than the screen.
| Option | Good fit when | Watch out for |
|---|---|---|
| QuickBooks | You are small, mostly need accounting, and your process is simple. | Add-ons pile up as you grow. Inventory and projects get awkward. |
| Zoho | You already use several Zoho apps that work well together. | Each Zoho app has its own data model, so cross-app reporting takes effort. |
| NetSuite | You are a larger company that wants a heavy enterprise platform. | Cost and complexity are often more than a small team needs. |
| Odoo | You want connected apps on one database and room to customize. | You still need a clear scope, clean data and someone to own the project. |
If QuickBooks or Zoho works well for you, stay. If you are patching tools together, talk to us.
Frequently asked questions
It depends on the number of users, the apps you need, how much data we migrate, any integrations and any custom work. We give a written quote after a discovery call so it reflects your real scope. Odoo licences are a separate cost paid to Odoo.
A focused small business rollout is commonly quoted at 4 to 8 weeks, and projects with accounting migration, integrations or custom work at 8 to 16 weeks or more. We confirm a timeline in writing after discovery.
Odoo sells its own plans per user per month, with different tiers. Prices change, so check the current numbers on Odoo's pricing page. We help you pick the plan that matches the apps and hosting you need.
Yes. There is no one-click converter, so we export your lists, balances and open invoices and bills, map them to Odoo, import them into a test copy and reconcile to your last signed trial balance before cutover. QuickBooks can stay live in parallel until your accountant signs off.
Yes. Each Zoho app has its own data model, so we map contacts, products, invoices, bills and open balances app by app, test in staging and reconcile before go-live. If Zoho CRM works well for you, we can keep it and connect it to Odoo instead of moving everything.
Odoo says companies under about 50 employees usually work with Odoo directly, for example through Success Packs, and larger ones usually work with a partner. A partner earns its fee when you need data migration, integrations, custom modules, US-hours support or ongoing care. We will tell you honestly which side you are on.
Yes, through Odoo's external API and through n8n workflows. The external API is listed on Odoo's Custom plan. Custom modules cannot run on Odoo Online and need Odoo.sh or your own hosting. We confirm what applies to you in discovery.
Yes. Odoo 19 Enterprise includes configurable AI agents, and custom tools or other AI models need development. We build them so a person approves anything that goes to customers or changes financial records.
Book your free Odoo fit call
Tell us how you run today. In 30 minutes we will say whether Odoo fits, what it would involve and what to do first. No obligation.